FARGO YOUTH HOCKEY ASSOCIATION

Board of Directors

Regular Monthly Meeting

November 15, 2005

Agenda

1. Call to Order

2. Approval of Minutes October 11, 2005 Regular Monthly Meeting

3. Treasurer Report

4. Arena Manager Update

5. Committee Reports (Chairs)

·        Operations/Personnel/Tournaments (Barry Land)

·        Buildings & Grounds (   )

·        Sales & Marketing/Fund Raising (Bill Harrie)

·        Concessions (   )

·        Long Range Planning (Mike Hartel)

·        Finance (   )

·        Gaming (Officers)

6. Old Business:

·        Scoreboard Sponsor Update: Buffalo Wild Wings and Stop N Go

·        Sponsors for FYH Tournaments

·        Sign Sales

·        Rain gutters and building entry

7. New Business:

8. Meeting date for December 2005 Board of Directors Monthly Meeting

FARGO YOUTH HOCKEY ASSOCIATION

Board of Directors

Regular Monthly Meeting

October 11, 2005

Agenda

1. Call to Order

2. Approval of Minutes September 13, 2005 Regular Monthly Meeting

3. Treasurer Report

4. Arena Manager Update

5. Committee Reports (Chairs)

·        Operations/Personnel/Tournaments (Barry Land)

·        Buildings & Grounds (   )

·        Sales & Marketing/Fund Raising (Bill Harrie)

·        Concessions (   )

·        Long Range Planning (Mike Hartel)

·        Finance (   )

·        Gaming (Officers)

6. Old Business:

·        Scoreboard Sponsor Update: Buffalo Wild Wings and Stop N Go

·        Assistant Teamster Arena Manager Hiring Update

·        Web site

7. New Business:

·        Future Zamboni – Do we want plan for replacement next year?

·        Entrances into Teamsters – ice from gutters, open south entrance.

8. Meeting date for November 2005 Board of Directors Monthly Meeting

9. Adjourn

   FARGO YOUTH HOCKEY ASSOCIATION

    

   The October Meeting of the Fargo Youth Hockey Association Board of Directors was held at 6:30 a.m. on Tuesday, October 11, 2005 at the Fryn’ Pan Restaurant, 302 Main Ave., Fargo, ND.

    

   PRESENT: Dan Moffett, Tim Raftevold, Bill Harrie, Barry Land, Glenn DeVold, Kim Bjoralt, Jeff Aikens, Craig Tietz, Mike Hartel, and Don Blevins.  

    

   MINUTES: Minutes of the September 13, 2005 Meeting of the Fargo Youth Hockey Association presented for approval. 

   Motion to approve: Glenn DeVold.  Second: Dan Moffett.  Motion Approved.

    

   TREASURER REPORT: Written Reports as of September 30, 2005. 

   • We did not need to use our line of credit in September.
   • YTD we had a loss of $19,521 compared to a loss of $22,515 from last year.  We did not get (ask for) the $10,000 payment from the Raiders for the building fund.  In previous years this was received in Sept.

   Motion to Approve: Kim Bjoralt.  Second: Don Blevins.  Motion Approved.

    

   ARENA MANAGER REPORT:  Submitted written report. 

   • Scheduling 98% complete.  The only items lacking are the additional games requested by the Angels for PeeWee and Bantam teams to have 35 games + tournaments.  It is unlikely that this request will be possible.
   • Would like to have sponsors for each of the tournaments possibly $500 each tournament.  Craig asked the board to identify potential businesses to be sponsors.
   • Gio’s will trade product for a sign.
   • Tournaments: Squirt A – 7 teams, Bantam A – 16 (full), B – 12 teams
   • Receivable issues: Rob Sorenson $600, Fargo Flames $150, Frappier $425, Terry Leabo $112
   • When Craig makes a sign sales he will be paid his commission in total when the initial payment is made by the sponsor
   • Jeff Aikens mentioned repairing the insulation on roof which is causing condensation in the summer.  Craig will get estimates to spray additional insulation on the ceiling.

    

    

   COMMITTEE REPORTS:

   1. Operations/Personnel/Tournaments (Barry Land) – None
   2. Buildings & Grounds (Dan Klenow) – None
   3. Sales & Marketing/Fund Raising (Bill Harrie) – None
   4. Concessions (   ) – None
   5. Long Range Planning (Mike Hartel) – None
   6. Finance (Paul Wilson) – None
   7. Gaming (Officers) – None

    

   OLD BUSINESS:

   Scoreboard Sponsor Update:  Will approach Buffalo Wild Wings as a sponsor.  $1,000 for five years.  Also, will follow up with Stop-N-Go as a possible contributor. 

   Web Site:  Working on linking up all team schedules and will launch when complete with this.  Task should be completed this week.

   Sign Sales: In our previous meeting a motion was made to move the duties of sign sales from FYH to the Flyer/Raider organizations.  This motion was replaced with a request to identify a potential person who would earn a 10% commission for sign sales and the proceeds would stay within FYH.  The organizations were asked to advertise this opportunity in their respective newsletters.

    

   NEW BUSINESS:

   Player Pictures:  A request was made to display pictures of past Flyer/Raider players who have gone on to play at the college level.  We would like to display a 10 x 14 picture of all these players.

   Zamboni: Within the next year we will probably need to replace the existing zamboni.  The cost will be as low as $50,000 for a used one and as high as $100,000 for a new one.  There is an opportunity to offset the cost with sponsorship funds.  It is typical to receive $10,000 a year for the sponsorship of a zamboni. 

   We will need to create a list of potential sponsors.

   Walkway:  In the winter the entrance into Teamsters becomes icy primarily due to drainage from the Coliseum.  This land is owned by the Park Board and it is their responsibility to keep it safe.  Kim Bjoralt will speak with Roger at the Park Board to take action on this issue. 

    

    

   NEXT MEETING: Fargo Youth Hockey Regular Monthly Meeting scheduled for Tuesday, November 15, 2005, 6:30 a.m., Fryn’ Pan Restaurant, 302 Main Avenue, Fargo, North Dakota.

    

   Jeff Aikens made a motion to adjourn the Meeting.  Second: Glenn DeVold.  Meeting Adjourned.

    

   Respectively Submitted,

   Don Blevins, Secretary.

FARGO YOUTH HOCKEY ASSOCIATION

Board of Directors

Regular Monthly Meeting

September 13, 2005

Agenda

1. Call to Order

2. Approval of Minutes August 16, 2005 Regular Monthly Meeting

3. Treasurer Report

4. Arena Manager Update

5. Committee Reports (Chairs)

- Operations/Personnel/Tournaments (Barry Land)

- Buildings & Grounds (   )

- Sales & Marketing/Fund Raising (Bill Harrie)

- Concessions (   )

- Long Range Planning (Mike Hartel)

- Finance (   )

- Gaming (Officers)

6. Old Business:

- Teamster Arena Advertising & Sign Sales: Alex Stern Foundation and Eco Lab

- Scoreboard Sponsor Update: Stop N Go

- Assistant Teamster Arena Manager Hiring Update

- Fargo Flyer and Fargo Raider team counts for ND State Schedulers Meeting.

- Update on NSF check from Dave Bjugson.

            - Contract form created for tournament and camp ice rentals.

7. New Business:

- Website Upgrade: establish link to Flyer/Raider web sites in time for upcoming Fall camps.

8. Meeting date, place and time for October 2005 Board of Directors Monthly Meeting

FARGO YOUTH HOCKEY ASSOCIATION

The September Meeting of the Fargo Youth Hockey Association Board of Directors was held at 6:30 a.m. on Tuesday, September 13, 2005 at the Fryn’ Pan Restaurant, 302 Main Ave., Fargo, ND.

PRESENT: Al Hintz, Dan Moffett, Tim Raftevold, Barry Land, Glenn DeVold, Jeff Aikens, Craig Tietz, Mike Hartel, and Don Blevins.  

MINUTES: Minutes of the August 16, 2005 Meeting of the Fargo Youth Hockey Association presented for approval. 

Motion to approve: Dan Moffett.  Second: Glen DeVold.  Motion Approved.

TREASURER REPORT: Written Reports as of August 31, 2005. 

• We will not need to touch line of credit in September.
• We made $3,155 in concessions for the year even after a $7,000 write-off of inventory.
• Ice rental has increased $28,000 over previous year.  Also, tournament income is up $8,000 over previous year.
• YTD losses of $300 with depreciation being $32,100.
• Cash flow is positive. 

Motion to Approve: Don Blevins.  Second: Tim Raftevold.  Motion Approved.

ARENA MANAGER REPORT:  Submitted written report. 

• Collected NSF check for $2,962 from Dave Bjugson for Girls Power Hockey Camp. 
• Approved wage increase for returning rink employees.

Motion to approve: Bill Harrie.  Second: Dave Holm.  Motion approved.

• Mike Grothman was hired as Asst Rink Manager.
• League scheduling is almost complete.  Just need to schedule Valley City.  Will meet in Devils Lake to do schedules for Jr. Gold and girls teams, and will meet in GF to do squirt schedules.
• Would like to have sponsors for each of the tournaments possibly $1,000 each tournament.
• Barry Land will finalize program maintenance to allow scheduling information to be available on the web site.  Should be completed next week. 
• Ice rental for August will be $8,000, and Sept. will be $5,000.
• The zamboni needs to have the exhaust system repaired.  Approved to spend up to $2,500.

COMMITTEE REPORTS:

1. Operations/Personnel/Tournaments (Barry Land) – None
2. Buildings & Grounds (Dan Klenow) – None
3. Sales & Marketing/Fund Raising (Bill Harrie) – None
4. Concessions (   ) – None
5. Long Range Planning (Mike Hartel) – None
6. Finance (Paul Wilson) – None
7. Gaming (Officers) – None

OLD BUSINESS:

Scoreboard Sponsor Update:  Will approach Buffalo Wild Wings as a sponsor.  $1,000 for five years.  Also, will follow up with Stop-N-Go as a possible contributor. 

Web Site:  The web site has a link to all local hockey organizations.

The master ice schedule will be posted, which is linked to Craig’s PC and will be updated automatically.  The individual team schedules will be posted on their respective team web site.  Requests for ice reservations can be made on-line and then approved by Craig.  A confirmation will be sent back to requestor. 

Will contain all local ice rink maps and contact information.

FYH Tournaments will be listed as well as their brackets and results

NEW BUSINESS:

Mike Hartel suggested that the sign sales become the responsibility of the Flyer and Raider organizations.  FYH has not been aggressively pursuing these sales and the other organizations might be able to make this a higher priority.  Mike suggested that the Flyers be responsible for selling signs for the wall south of the red-line and the Raiders would be responsible for the space north of the red-line.  The organizations would pay FYH $50 for installation of the signs and would be responsible manufacturing costs.  Sponsorship would be $500 a year or $1,375 for 3 years.

Motion to Approve: Mike Hartel.  Second: Glen DeVold.  Motion Approved.

NEXT MEETING: Fargo Youth Hockey Regular Monthly Meeting scheduled for Tuesday, September 13, 2005, 6:30 a.m., Fryn’ Pan Restaurant, 302 Main Avenue, Fargo, North Dakota.

Jeff Aikens made a motion to adjourn the Meeting.  Second: Tim Raftevold.  Meeting Adjourned.

Respectively Submitted,

FARGO YOUTH HOCKEY ASSOCIATION

The August Meeting of the Fargo Youth Hockey Association Board of Directors was held at 6:30 a.m. on Tuesday, August 16, 2005 at the Fryn’ Pan Restaurant, 302 Main Ave., Fargo, ND.

PRESENT: Al Hintz, Dan Moffett, Tim Raftevold, Barry Land, Bill Harrie, Glenn DeVold, Jeff Aikens, Kim Bjoralt, Craig Tietz, Dave Holm, and Don Blevins.  

MINUTES: Minutes of the July 19, 2005 Meeting of the Fargo Youth Hockey Association presented for approval. 

Motion to approve: Barry Land.  Second: Bill Harrie.  Motion Approved.

TREASURER REPORT: Written Reports as of July 31, 2005. 

• Probably will not need to touch line of credit in September.
• Balance sheet inventory adjusted to $455 after write down of concession physical inventory.
• Concessions net income up $7,000.
• YTD financials in good standing. 

Motion to Approve: Bill Harrie.  Second: Dave Holm.  Motion Approved.

ARENA MANAGER REPORT:  Submitted written report. 

• NSF check for $2,962 received from Dave Bjugson for Girls Power Hockey Camp.  We will try to file judgment against him, but there may not be any assets to attach to.
• Approved wage increase for returning rink employees.

Motion to approve: Bill Harrie.  Second: Dave Holm.  Motion approved.

• Three good candidates for Asst Rink Manager.  Craig will decide on final candidate.
• All-city requested that Craig be responsible in scheduling ice for tournaments in outlying cities.  The board determined that it is not Craig’s responsibility to schedule ice outside of Fargo.
• Sunmart offered ice at $75/hr if we commit to 15 hours a week.  The board determined that we do not have a need for 15 hours a week at the Sunmart rink.  The facility is not conducive for PeeWee and Bantam levels.
• Barry Land will finalize program maintenance to allow scheduling information to be available on the web site.  Should be completed next week.  Also, made performance upgrades to PC.
• Ice rental for August will be $8,000, and Sept. will be $5,000.
• Craig recommended a contract be created that will commit hockey camps and tournament organizers to ice rental that is reserved.  Also, include in verbiage the rights we will have to prosecute for collection issues.  Bill Harrie will work on creating this form.

COMMITTEE REPORTS:

1. Operations/Personnel/Tournaments (Barry Land) – None
2. Buildings & Grounds (Dan Klenow) – None
3. Sales & Marketing/Fund Raising (Bill Harrie) – None
4. Concessions (   ) – None
5. Long Range Planning (Mike Hartel) – None
6. Finance (Paul Wilson) – None
7. Gaming (Officers) – None

OLD BUSINESS:

Teamster Arena Advertising & Sign Sales: A sign will be made for Eco Lab in exchange for product over a three year period.  We will also make a sign for the Alex Stern Foundation in recognition of their past contributions to the Teamster’s Arena.

Scoreboard Sponsor Update:  Al Hintz spoke with Stop-N-Go as a possible contributor.  They are still considering sponsorship.

NEW BUSINESS:

Jeff Aikens proposed a system for security that would include 4 cameras and digital recording.  Also, the system would be capable of taping games and practices since two of the cameras would be over the ice.  It was determined that the security system is not necessary at this time.  However, the Flyers and Raiders could benefit from taping practices and games.  Jeff will make a proposal to the Flyers and Raiders for the system to contain the two cameras over the ice with digital recording.

NEXT MEETING: Fargo Youth Hockey Regular Monthly Meeting scheduled for Tuesday, September 13, 2005, 6:30 a.m., Fryn’ Pan Restaurant, 302 Main Avenue, Fargo, North Dakota.

Bill Harrie made a motion to adjourn the Meeting.  Second: Al Hinz.  Meeting Adjourned.

Respectively Submitted,